Vendorization Coordinator

DEFINITION:

 

Under the general direction of a Chief Financial Officer, the Vendorization Coordinator performs a variety of specialized tasks relating to the review, approval, coordination or denial of service provider rates; and maintenance of vendor rates in the UFS system.  This position is responsible for the timely processing of vendor rates, maintaining the Vendor Master File, tracking reviews for specialized homes, and reviewing, maintaining and corresponding with vendors regarding contracts, rates, and audits.

 

NATURE OF WORK:

 

The Vendorization Coordinator is expected to perform a wide variety of complex tasks; effectively manage workload, while serving as the liaison between Community Resources, Clinical Team, and Fiscal staff regarding vendor rates, home audits, and vendor tracking.  The Vendorization Coordinator must have strong analytical skills, high attention to detail, be resourceful with research and interpretation of complex governmental regulations and procedures, ensure compliance as it relates to the vendorization process, rate setting structures, and audit components. This position manages and maintains vendor rates, insurance data files, applies appropriate rate methodology expense codes in accordance with regulatory guidelines, generates SANDIS reports, and tracks quarterly audit/reviews. The Vendorization Coordinator must possess exceptional oral and written communication skills, manage time effectively, perform skilled data entry, and maintain professional, cooperative relationships with agency staff, vendors, and the public.

 

EXAMPLE OF WORK:

 

Coordinates and processes vendorization paperwork related to vendor rates. Assists vendors with updating all provider insurance and disclosure forms.  Secures, verifies and protects confidential information to establish and maintain a vendor file.  Enters and maintains information into SANDIS/UFS database related to vendor information and rates.  Responsible for periodic review of assigned vendors to ensure compliance with statutory and regulatory requirements.  Prepares, coordinates and is the main contact for all internal and external vendor audits. Works closely with the Community Resources Department to update and maintain all vendor information.  Assists with the tracking and maintenance of all NBRC contracts.  Establish quality control processes to ensure accuracy and legibility of electronic and paper vendor file records.